Privacy Policy
Introduction
SOPH.IA, published by BINAIR SOFTWARE, places great importance on the protection of your personal data. As a publisher of HRIS (Human Resource Information System) solutions, we are particularly sensitive to confidentiality issues.
This privacy policy informs you about how we collect, use, and protect your personal information in accordance with the General Data Protection Regulation (GDPR) and French data protection law.
Last updated: January 2026
Data controller
BINAIR SOFTWARE
6 rue d'Armaillé, 75017 Paris
SIRET: 993 472 083 00019
Contact: contact@sophiarh.fr
Data collected
As part of our activity as an HRIS software publisher, we may collect:
On this website:
- Identification data: name, surname, email, phone (contact form)
- Professional data: company, position, industry
- Browsing data: IP address, cookies, pages visited
In the SOPH.IA software (for our clients):
- HR data of employees managed by our clients (as a data processor)
- Planning, skills, and absence data
- Connection and usage logs
Processing purposes
Your personal data is collected for the following purposes:
- Responding to your contact and information requests
- Provision and management of our SaaS services
- Customer relationship management and technical support
- Improvement of our products and services
- Sending commercial communications (with your consent)
- Compliance with our legal and contractual obligations
- Security and fraud prevention
Legal basis for processing
The processing of your data is based on the following legal grounds:
- Contract performance: for the provision of our services
- Consent: for marketing communications and non-essential cookies
- Legitimate interest: for improving our services, B2B prospecting, and security
- Legal obligation: for compliance with applicable regulations (invoicing, accounting)
Subcontracting and data transfers
As an HRIS software publisher, we act:
- As data controller for the data of our prospects and direct clients
- As data processor for HR data processed on behalf of our clients
Our technical subcontractors include:
- Amazon Web Services (hosting - servers in Europe)
No data transfer outside the European Union is made without appropriate safeguards.
Data retention period
Your personal data is retained for the period necessary for the purposes for which it was collected:
- Prospect data: 3 years from the last contact
- Client data: duration of the contractual relationship + 5 years (civil limitation)
- Connection data: 1 year
- Accounting data: 10 years
- HR data (processing): according to the instructions of the data controller client
Your rights
In accordance with the GDPR, you have the following rights:
- Right of access: obtain a copy of your data
- Right to rectification: correct your inaccurate or incomplete data
- Right to erasure: request the deletion of your data
- Right to restriction: restrict the processing of your data
- Right to portability: receive your data in a structured format
- Right to object: object to the processing of your data
- Right to withdraw consent: at any time for consent-based processing
To exercise these rights: contact@sophiarh.fr
Data security
As an HRIS solution publisher, we implement enhanced security measures:
- Data encryption in transit (TLS 1.3) and at rest (AES-256)
- Secure hosting on certified AWS infrastructure
- Strong authentication and role-based access control
- Daily automatic backups
- Regular security audits
- Business continuity plan
Cookies
This website uses cookies for:
- Essential cookies: website operation (no consent required)
- Analytics cookies: anonymized audience measurement (with consent)
- Marketing cookies: advertising personalization (with consent)
You can manage your cookie preferences at any time via the cookie banner or your browser settings.
Contact and complaints
For any questions regarding this privacy policy:
Email: contact@sophiarh.fr
Mail: BINAIR SOFTWARE, 6 rue d'Armaillé, 75017 Paris
You also have the right to lodge a complaint with the CNIL: www.cnil.fr